Project Timeline
Here is a sample Timeline designed
for a project that would have the books on display during the
summer months. You can adjust the Timeline to to suit your own
situation but this will give you an idea of the planning schedule:
March-June
- Begin discussions and explore
possibilities.
- Research similar projects in
other cities for additional ideas as well as inspiration, such
as Cows On Parade in Chicago, Trail of the Painted
Ponies in Santa Fe, Horse of Course in Billings, Montana
and Where the Buffalo Roam in Casper, Wyoming.
- Start talking to people about
the upcoming project. Be sure to let your Chamber of Commerce
know your plans as it will prevent scheduling conflicts.
- Start a buzz, even if it's on
a small scale.
- Get your local newspaper involved.
They will do a story for you and you can mention that you are
looking for volunteers and sponsors. While this won't bring you
all the folks you need, it may bring a few your way that might
not be on your lists!
- Organize committees and developed
potential sponsorship lists.
- List potential groups beyond
the regular artists who you might want to invite to do small
books. This could include schools, non-sponsoring businesses,
service organizations and others who will not be artists receiving
an invitation to participate.
July-September
September
- Sponsors on board, issue call
for artists.
- Start lining up support commitment
from food service, art and printing people, explore advertising
options and any donated space, publicity or air time that might
be available.
- Explore grant and funding possibilities
from your arts council, chamber, and travel/ tourist council.
October-November
- Order big books
- Notify selected artists and
invite those not selected to embellish a small book.
December
January
- Books arrive
- Begin to line up publicity opportunities.
Most magazines need materials two months in advance and if they
want to do an article they may want even more lead time. Be sure
press releases go out beyond your immediate area so people in
neighboring communities can begin to be interested.
February
- Artists receive their books,
large and small.
- Plan dates for events.
- Consolidate plans for merchandise.
April
- Artists complete embellishment.
May
- Photograph books. Even if you
are not going to produce a catalogue, you will want a record
and you will need photos for publicity.
- Artist and Sponsor preview party.
Early June
- Project commences! Kick-off
celebration!
Books displayed around town, publicity campaign in high gear.
September
- Auction, raffle, celebration!
Art of the Books is now offering a complete "How To" book. We have a picture of
the actual fiberglass Book
up and it will also show as available on the Fiberstock
website soon.
Order your Papier Mache
Books
Order information will be available September
1st.
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